TRANSFORMATION GUIDE

Application Portfolio Rationalization

Application rationalization is not simply deleting software. The objective is to understand business value, duplication, risk, ownership and cost before changing the portfolio.

Create the inventory

Create the inventory

Capture application name, owner, business capability, annual cost, users, renewal date, criticality, integrations and contract term. Reconcile duplicates before drawing conclusions.

Capture application name, owner, business capability, annual cost, users, renewal date, criticality, integrations and contract term. Reconcile duplicates before drawing conclusions.

Find investigation candidates

Find investigation candidates

Look for overlapping capabilities, low utilisation, unclear ownership, end-of-support exposure, expensive integrations and renewal events. Treat each as an investigation candidate—not automatic proof of waste.

Look for overlapping capabilities, low utilisation, unclear ownership, end-of-support exposure, expensive integrations and renewal events. Treat each as an investigation candidate—not automatic proof of waste.

AutomationScan note: This guide is a discovery framework, not procurement, legal, security or implementation advice.